Logging in to ownCloud

https://owncloud.math.ubc.ca

Access data shared with you

MathNet users may share their data with you in one of these two ways:

1. Share link: this is a URL that you can access via a web browser, which you can access folders and files. The owner of these files can set up which operations (read, update, etc.) are allowed. Anyone with knowledge of this URL can access the data, so if the information is confidential, treat the URL like a password.
2. ownCloud access: you need to log in to ownCloud in order to access the data. It ought to be placed in the "Shared" folder, or in the sidebar menu under "Shared with you".

Sharing out files

You'll first have to upload or create files and folders you want to share. If you have a broad collection of data, it's useful to collect them all into one folder. Once you have populated the data, you can use one of two method to share that data out:

1. Share link: this is a URL that others can use to access your data via a web browser.
   Only knowledge of the link is needed, although you can also add a password as well. This method is useful when the people you are sharing with are not MathNet users. If you are sharing with another MathNet user, or a particular group (e.g. graduate students), it's safer to use the next method. To use this method:
   1. Click share icon beside item you want to share out.
   2. Check "Share link" checkbox.
   3. The share URL is listed: you can cut&paste this and distribute it to those you want to share the data with. Other options are: allow editing (allow other people to be able to update/delete your data), hide file listing (do not show current content shared folder), password protect (set password to access data), set expiration time (invalidate URL after a certain data), and an Email field to send a share notice to.
which you can access folders and files. The owner of these files can set up which operations (read, update, etc.) are allowed. Anyone with knowledge of this URL can access the data, so if the information is confidential, treat the URL like a password.
2. ownCloud access: the person you're sharing with needs to have a MathNet account in order to access your data using this method. This method is safer for department user access. To use this:
   
   1. Click share icon beside item you want to share out.
   2. Type in the user or name of those you want to share with. (The application will try to auto-complete your entry.)
   3. After selecting the person you want to share with, you can limit how that person can access it: allow them to be able to re-share it, allow them to create/change/delete items).
   4. You can revoke sharing by pressing the delete (trashcan icon) beside the person. You can also notify them via Email you shave shared an iten with them using the checkbox "notify by email".

Create drop folder

A drop folder is a folder that allows anyone to dump files into it so that you can retrieve it. It's useful when the data you solicit comes from many sources, and if the data is too bulky to send by Email attachments.

1. Log in to ownCloud
2. Create folder to receive files
3. Share this folder using "Share link" with the following options
   [x] Allow editing
   [x] Hide file listing
   [optional] password protect
   [optional] set expiration date

• malicious data: malware
• denial of service: some maliciously or inadvertently fills up your usage quota (typically set to 10Gb) preventing you/others from storing more data.
• misattribution: there's no real way to figure out the identity of who uploaded the data. You'll need to develop a method to to this if identity of uloader is important (e.g. filename only submitter should know). Filename collisions are handled automatically.

Notes

• Typical storage limit is 10Gb.
• If you need more storage, make a request from the MathNet IT staff, or use UBC OneDrive, which can accommodate more storage. (You'll need a CWL FASmail account to provision OneDrive.) See FAQ item "How do i get UBC MS OneDrive?" for more information.
• Desktop clients are available can also be used to sync files from a user laptop or workstation with your ownCloud storage. (This is similar to Dropbox.) They are avilable here

  https://nextcloud.com/clients/

• Nomclemature: "Nextcloud:" and "ownCloud" are used interchangeably, but the former is the actual, and more accurate, system being used. It is a fork of the original system named "ownCloud".