For small lists, it may be easier to make a mail reader address book entry with all the recipients in this list.

The IT staff can also create an Email alias that forwards to one or more Email addresses; this is handy for role addresses with multiple people that supports a role, and that doesn't change often.

For Email lists that require frequent updates, the IT staff can set create a managed mailing list. This mailing list service allows

• list owners to update their list via Email or web interface. New members can be added, existing members removed or their addresses updated. The current list can also be reported.
• delegation to multiple managers.
• access control:
  • open or moderated submission policy;
  • open, closed, moderated (i.e. with approval) subscription policy.
  • size limits on submissions.
  • rudimentary filtering
• privacy protection of members: other members are not disclosed in Email headers.